1. If you
are not already registered, register and choose role of Cookie Program
Volunteer, if you have not completed a background check, this will prompt one
for you. You will receive an email from
The Advocates at Sterling Volunteers for your background check.
2. If
you are already registered as a volunteer and have a completed background
check, log into MY GS and follow the prompts to add the role of Cookie Program
Volunteer for your troop (limited to one adult per troop).
3. Attend
your local Cookie Program training.
4. Ensure
that all selling girls in your troop are registered for the current year,
ensure that each girl has a completed, current Annual Parent Permission slip on
file with the troop leader prior to selling.
5. Train
the girls and adults in your troop.
6. Enter
each girl’s sales data and submit via Smart Cookies by the deadline provided by
your Service Unit Cookie Supervisor.
7. Arrange
pick up of your initial cookie order as directed by your Service Unit Cookie
Supervisor.
8. Sign
up for booth sale opportunities as directed by your Service Unit Cookie
Supervisor.
9. Assume
financial responsibility for all cookies received by the troop. Each troop is required to submit a bank
information form to GSME, check with your troop’s leadership team to make sure
a bank information form has been submitted.
10. Distribute cookies to
parents/guardians. Obtain
parental/guardian signature on the Girl Order Report.
11. Handle money properly and deposit into
the troop account frequently. Ensure
that receipts are provided to customers, parents/guardians, and volunteers when
money exchanges hands for the payment of cookies.
12. Report outstanding debt to GSME product
sales department by completing a Parent to Collection Form(s) and submitting by
deadline set by GSME.
13. Any volunteer who owes GSME outstanding
monies will be released from volunteer responsibilities.
14. Copy and supply all cookie records to
the troop leader at the end of the sale.
⃞ I have read the
aforementioned responsibilities outlined for the Cookie Program Volunteer role
and agree to assume these responsibilities as listed above. I understand as the Cookie Program Volunteer
I am the custodian of all monies collected for the annual Cookie Program and as
such agree to pay the troop and GSME in full by the established deadlines.
