How to add another volunteer in your troop to the cookie role

1. Go to http://www.girlscoutsofmaine.org/.

2. Click on MYGS/VTK.

3. Click on the “Troops” tab and click "Add" next to the adult volunteer you are adding to the role.

4. Select the Cookie Program Volunteer role for the volunteer you are adding. Make sure the you are adding the role for the correct troop. 

5. After selecting the Cookie Program Volunteer role, click next and follow the prompts to complete adding the role. 

How to add the Cookie Program Volunteer Role for yourself

1. Go to http://www.girlscoutsofmaine.org/.

2. Click on MYGS/VTK.

3. In the membership tab, click "Add Role" below your name.

4. Enter your troop number in the Troop # box and then click on the search button (do not click on the magnifying glass).

5. The roles available in your troop will display here. Click on the Cookie Program Volunteer roll. After you've selected the role, click next and follow the prompts to complete adding the role. 

Cookie Program Volunteer Role and Responsibilities

1.  If you are not already registered, register and choose role of Cookie Program Volunteer, if you have not completed a background check, this will prompt one for you. You will receive an email from The Advocates at Sterling Volunteers for your background check.

2.  If you are already registered as a volunteer and have a completed background check, log into MY GS and follow the prompts to add the role of Cookie Program Volunteer for your troop (limited to one adult per troop).

3.  Attend your local Cookie Program training.

4.  Ensure that all selling girls in your troop are registered for the current year, ensure that each girl has a completed, current Annual Parent Permission slip on file with the troop leader prior to selling.

5.  Train the girls and adults in your troop.

6.  Enter each girl’s sales data and submit via Smart Cookies by the deadline provided by your Service Unit Cookie Supervisor.

7.  Arrange pick up of your initial cookie order as directed by your Service Unit Cookie Supervisor.

8.  Sign up for booth sale opportunities as directed by your Service Unit Cookie Supervisor.

9.  Assume financial responsibility for all cookies received by the troop. Each troop is required to submit a bank information form to GSME, check with your troop’s leadership team to make sure a bank information form has been submitted.

10. Distribute cookies to parents/guardians.  Obtain parental/guardian signature on the Girl Order Report.

11. Handle money properly and deposit into the troop account frequently. Ensure that receipts are provided to customers, parents/guardians, and volunteers when money exchanges hands for the payment of cookies.   

12. Report outstanding debt to GSME product sales department by completing a Parent to Collection Form(s) and submitting by deadline set by GSME.

13. Any volunteer who owes GSME outstanding monies will be released from volunteer responsibilities. 

14. Copy and supply all cookie records to the troop leader at the end of the sale.

⃞ I have read the aforementioned responsibilities outlined for the Cookie Program Volunteer role and agree to assume these responsibilities as listed above. I understand as the Cookie Program Volunteer I am the custodian of all monies collected for the annual Cookie Program and as such agree to pay the troop and GSME in full by the established deadlines.